Executive Assistant/Office Manager

About us

At National Grid, we light up the world by harnessing the unique strengths of our people. Join us as an Executive Assistant/Office Manager and be part of a team that's driving forward the energy transition, creating a brighter, more sustainable future for all.

Unleash your superpower and bring energy to life.

National Grid is hiring an Executive Assistant/Office Manager for our Corporate Affairs Team in Washington, DC.

Job Purpose

The role holder is required to provide a comprehensive support service to senior National Grid employees and their team by carrying out a wide range of duties to support and assist with project based and day-to-day activities. You will look after their world by extensively and proactively managing diaries and emails, organize travel and accommodation, understanding and prioritizing key activities to assist in achieving deadlines, and managing the day to day running of the office.

Key Accountabilities

You are a highly organized and forward-thinking individual with excellent communication skills and who can work in an ever changing, fast paced and pressurized environment. You will have the ability to work on your own initiative, be confident but in a professional and discreet manner.

●    Proactively manage diaries and emails.
●    Organize travel and accommodation.
●    Proactive cost management around travel & expenses e.g. choosing most cost-efficient options for travel, suggesting alternatives etc.
●    Process expenses.
●    Arrange senior leadership site safety visits.
●    Co-ordinate meetings, seminars, conferences, where required, and dinners including Direct Report and team meetings.

●    Understand and prioritize key activities to assist in achieving deadlines e.g. reviewing documents
●    Raise purchase orders and process invoices.
●    Organize recurring meetings for team and provide advanced information to the teams.
●    Management of SharePoint so that content is easy for teams across time zones to self-serve.
●    Keep Distribution Lists and permissions up to date.
●    Administration/update shared documents i.e. Org Chart

Office Manager duties include:

●    Negotiate contracts with suppliers.
●    Management of stationery / printing supplies.
●    Provide/arrange company branded merchandise.
●    Coordinate events for the office.
●    Coordinating external guests.
●    Meet and greet external guests.
●    Catering for the office where required.
●    Receive, prioritize, acknowledge and answer incoming mail and routine enquiries.
●    Working with the Finance Business Partner / budget holder.
●    Raising Purchase Orders and paying invoices.
●    Owning interactions with NG internal procurement.
●    Working with HR and assisting with Admin and Onboarding / Offboarding for COE team members.
 

Qualifications

●    Strong working knowledge of Microsoft Applications: Word, Excel and PowerPoint.
●    Ability to assemble and handle highly confidential and sensitive information with discretion.
●    Prioritizing and organizing a busy workload.
●    Excellent use of all Microsoft Office applications.
●    Good communication an.
●    Demonstrate initiative.
●    Demonstrate a flexible approach and “can do” attitude.
 

More Information

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