Processing and Invoicing Analyst - ESO


Warwick, GB, CV34 6DA

Division:  Electricity System Operator
Job Type: 
Requisition Number:  47659
Department:  ESO
Job Function:  Finance and Risk

About the role

Great Britain's electricity system is undergoing an ambitious, exciting and vital transformation. Together with industry, we are creating a cleaner, greener system, one that protects the planet and serves generations to come.

The Processing and Invoicing  Analyst is responsible for delivering efficient and effective Accounts Payable and Procurement-related support services to suppliers and business stakeholders, ensuring compliance with business and regulatory controls and supporting the financial performance of the business.

This role will be based at our Warwick office, with occasional travel to our Wokingham office, and we continue to offer hybrid working from office and home.

About us

At National Grid Electricity System Operator (ESO), we’re aiming to operate a zero-carbon electricity system for Great Britain by 2025. This means using wind, solar and hydropower - without relying on any carbon-based generators to balance the grid. 

Becoming the Energy Future System Operator

As you may have seen the Government and Ofgem have asked the ESO to take on new roles and responsibilities

Becoming the Energy Future System Operator is a critical step to help deliver a reliable and clean energy transition for all. The ESO, including all of its existing roles, will be at the heart of the new Future System Operator, taking on additional roles with a whole energy system mindset to drive progress towards net zero while maintaining energy security and minimising costs for consumers.

The new organisation will be set up as a public corporation with operational independence from government – bringing parties together to support optimised decision making and action. As now, it will be licenced and regulated by Ofgem through price control agreements. It is anticipated that the new organisation will be up and running by or in 2024.  

The time to act on climate change is now. As part of our team, you won’t just be touching the lives of almost everyone in Great Britain – you’ll be shaping the way we use and consume energy for generations to come.

Key Accountabilities

  1. Deliver a broad range of Accounts Payable duties and Procurement-related transactions and processes, working with the Purchase to Pay team and the Processing and Invoicing Officer to ensure efficient and effective delivery of Purchase to Pay services, including:​ 
    • Processing payment runs. 
    • Assisting in the management of the Purchase to Pay controls environment.​ 
    • Reviewing and approving daily payment batches, ensuring adherence to the relevant business controls. 
    • Resolving complex queries submitted by the business, 3rd party service providers and suppliers within agreed service levels. ​ 
    • Understanding and obtaining Delegation of Authority (DoA) approval requirements across the business. 
    • Undertaking monthly supplier statement reconciliations for key suppliers. 
  2. Assist with the investigation of process breakpoints, supporting deep dives via root cause analysis to understand the reasons for the breakpoints and proposing remediating actions. 
  3. Proactively meet regularly with key internal customers to understand customer needs, seeking out, exploring and resolving queries before they become issues​.   ​ 
  4. Work collaboratively with stakeholders and suppliers to ensure aged creditors (Coupa & S4) and supplier disputes are promptly resolved to ensure payment performance targets are consistently met.  
  5. Support the Head of Purchase to Pay with testing monthly and year-end controls, informing the Head of Purchase to Pay immediately of any deviations or risks.   
  6. Support with Purchase to Pay training across the business and functions to ensure processes are fully understood. Support behaviour change across the business to ensure purchase orders are set up properly and receipting of work done is performed on a timely basis to ensure the accuracy of the financial records.​ 
  7. With a focus on continuous improvement, assist with the identification and implementation of end-to-end process improvement recommendations.  
  8. Support the delivery of projects and ad-hoc requests, as required by the CFO leadership team from time to time. 

About you

  • Educated to Degree level / equivalent professional experience. 
  • Studying towards a relevant professional qualification in either Purchasing (CIPS) or Finance (CIMA, ACCA, or ACA) is desirable. 
  • Strong Purchase to Pay skills and experience including processing, payments and query resolution. 
  • Knowledge and experience of using the PtP modules in SAP S/4 HANA and Coupa and SAP Concur. 
  • Good understanding of governance, risk and internal control frameworks.  
  • Good communication and stakeholder management skills. 
  • Experience of service delivery management. 
  • Customer service orientation. 

What you'll get

A competitive salary between £37,000 – 40,000 – dependent on capability.

As well as your base salary, you will receive a bonus based on personal and company performance and a competitive contributory pension scheme where we will double match your contribution to a maximum company contribution of 12%. You will also have access to a number of flexible benefits such as a share incentive plan, salary sacrifice car and technology schemes, support via employee assistance lines and matched charity giving to name a few.

More information

This role closes on 29/09/2023 at 23:59, however we encourage candidates to submit their application as early as possible and not wait until the published closing date as this can vary. 

We work towards the highest standards in everything we do, including how we support, value and develop our people. Our aim is to encourage and support employees to thrive and be the best they can be. We celebrate the difference people can bring into our organisation, and welcome and encourage applicants with diverse experiences and backgrounds, and offer flexible and tailored support, at home and in the office. 

We're committed to building a workforce that represents the communities we serve, and a working environment in which each individual feels valued, respected, fairly treated, and able to reach their full potential.